Two systems, one physical product
Every gram in a licensed Missouri facility exists in three places: on the shelf, in Metrc, and in the accounting records. Reconciliation is the practice of proving those three agree, and investigating quickly when they do not.
Most variances are mundane — a transfer recorded late, a package adjusted without a corresponding journal entry, a sample not logged. Mundane is fine if it is found in days. Found in months, the same variance is unexplainable.
The reconciliation routine
We run a defined cadence with thresholds, so the team knows what triggers an investigation and who owns it.
- Weekly cycle counts on high-velocity SKUs against Metrc package quantities
- Monthly full reconciliation of track-and-trace to the perpetual inventory subledger
- Documented investigation of every variance above the agreed threshold
- Journal entries supported by the underlying Metrc event record
- Destruction, waste and sampling events tied to inventory write-downs
Transfers, manifests and receiving
Wholesale movement between Missouri facilities is where the largest variances originate. Product leaves a cultivation site, moves under manifest, and is received at a retail or manufacturing location — and each leg has to hit both systems with matching quantities and correct cost.
We build receiving procedures that reconcile manifest, invoice and Metrc package at the dock, before product is put away.
Why this is a tax service as much as a compliance one
An inventory balance that cannot be tied to track-and-trace is an inventory balance that cannot be defended, and inventory is the only shelter 280E leaves. Reconciliation protects the number the entire federal position rests on.
Frequently asked questions
Does Missouri use Metrc?
Yes. Missouri's regulated cannabis program uses Metrc as its statewide seed-to-sale track-and-trace system, and licensed facilities are required to maintain accurate records within it.
What variance level is acceptable?
There is no universal figure, but tight thresholds set by category and investigated consistently are far more defensible than a loose tolerance applied everywhere.
Can you reconcile historical periods?
Often, though the further back the gap runs the more limited the reconstruction. We prioritize closing the current period cleanly and then work backward as far as the records allow.
